Preparing timesheets for payroll
Review approved time, exceptions, breaks, and payable hours before payroll processing.
Payroll preparation starts before export. Managers should resolve attendance exceptions, approve clean timesheets, and review payable time.
Steps
- Open Timesheets for the relevant period.
- Review active, submitted, rejected, and approved records.
- Resolve missed clock-outs and unmatched attendance.
- Confirm breaks, rounding, and payable hours.
- Approve records that are ready for payroll.
- Use reports to review hours and approval state by client, site, or employee.
What good looks like
The payroll period should have approved records for payable work and clear explanations for exceptions or rejected records.
Common mistakes
- Starting payroll review with active timesheets still open.
- Treating submitted records as approved.
- Ignoring rejected records that were never corrected.